Purchases

Purchases tracks what you buy: orders, their line items, the vendors you buy from, and what everything cost. A line item can link to an inventory part and to whatever it was for (a project, a machine), so cost rolls up where it belongs and "what has this build actually cost me" needs no separate spreadsheet.

1. Raise an order, by hand or by forwarding a receipt.
2. Paste the tracking number and Cobblr follows the parcel.
3. Mark it arrived and the parts land in your inventory.

The orders list

• Stat strip: your orders (and how many are still open), how many are in transit, how many came in from a receipt, and your total spend.
• Status filter or search box narrows the list. The spend tile follows, showing the spend for just what is on screen.
• Each row: the vendor (as a small chip), order number, status, ordered and arrived dates, item count, and total, with a running total in the footer. A small receipt icon next to the number marks an order imported from a receipt.
• Sort by clicking any column heading: vendor, status, ordered or arrived date, item count, or total.
• Insights panel below the strip: a bar per month of spend over the last six months, and your top vendors by spend. Nothing to configure, it appears once you have orders with totals on them.

Inside an order

Click an order to open it.

• Every field is editable in place: vendor, order number, status, tracking number, the ordered, expected, and arrived dates, a link, the total, shipping, and notes.
• Line items each link to the inventory part they brought in, with a thumbnail and the quantity times the unit cost. A part deleted later leaves its line visible but struck through and flagged, never a silent dead row.
• The footer adds up the line items plus shipping and checks that against the recorded total. When they agree it says so. When they don't, it shows how far off, so a mis-read receipt or a missing line is obvious at a glance.
• Ask Cobb to add a line to an order you have already raised, with a quantity and either a description or a part you track. Removing a line stays in the app on purpose, since an order is a financial record.

Tracking the parcel

Paste a tracking number on an order and Cobblr works out the carrier and links to their page. With a tracking account connected it also follows the parcel and tells you when it is out for delivery and when it lands. An order with an expected arrival date and no tracking number gets asked about once on the day it was due. Parcels covers all of it.

Vendors

Open Vendors from the Purchases header to manage the places you buy from.

• Each vendor is a record of its own: website, account number, contact, notes, and a typical lead time. The list rolls up how many orders you have placed with each one and how much you have spent.
• Click a vendor for the same order count and total spent, the lead time, its contact details, and the full list of that vendor's orders. Click any of those to jump straight to it.
• Deleting a vendor leaves its past orders readable, they just lose the link back to the record.

Price history

Any part you have bought before grows a Price history panel on its own page.

• What you paid last time, and how the price moved since the purchase before (green when it dropped, amber when it rose).
• A small chart of the unit price over time.
• Every purchase with its date, vendor, and quantity, each linking to the order it came from.
• Low, average, high, and total spent, once there is more than one priced purchase.

What counts toward the price

This needs both Inventory and Purchases turned on. A part you have never bought shows nothing, so part pages stay clean. Cancelled orders don't count toward the price, and a line you never priced counts as a purchase but is left out of the price figures.

Receipts

You don't have to type an order in by hand.

1. Once an admin or the operator has set up inbound email, the Purchases header carries the same Email receipts to receipts+…@ address as the scan page (tap Copy).
2. Forward a receipt to that address and it lands in the scan inbox, ready to turn into a purchase order.
3. While receipts are forwarded but not yet confirmed, a banner shows how many are pending and links straight to the scan inbox to finish them.

• A receipt becomes a purchase order the moment it is read, rather than only once you triage its lines. Discarding the receipt cancels the order it created.
• An order from a receipt arrives with the vendor, order number, date, and total already filled in. Open it and the receipt renders as a clean, itemised slip built from the parsed data rather than a raw email or text dump, with a View original link back to the untouched photo, PDF, or email.
• A "Tax / other" line fills any gap between the line items and the total, so the figures always reconcile.
• Pending receipts are named by vendor and, when the receipt states one, its order or invoice number, so three receipts from Northside Hardware read as three different orders instead of three of the same name.

Receipts is the full picture: the four ways one gets in, how the lines are read, and what a confirmed one fills in on your records.

Receiving into stock

Mark an order arrived and the parts it brought are added to your inventory, so buying and stock stay in step.

Stock that reorders itself

With reorder points set, running low drafts the purchase order for you.

• Grouped by vendor, with the low items as lines, at their usual quantity from that part's own purchase history.
• You review and send it. Nothing orders itself without you.
• Receiving that order tops the shelf back up, closing the loop.