Purchases

Purchases tracks what you buy: orders from vendors, a line item for each thing on them, and what everything cost. A line item can link to an inventory part and to whatever it was for (a project or a machine), so cost rolls up where it belongs and "what has this build actually cost me" needs no separate spreadsheet.

The loop:

1. Forward a receipt to the email address on the Purchases header (or type an order in by hand).
2. Confirm it into a purchase order from the scan inbox.
3. Mark the order arrived, and the parts it brought are added to your inventory.
4. With reorder points set, running low drafts the next order for you.

The orders list

The Purchases page opens on a list of your orders.

• The stat strip counts your orders (and how many are still open), how many are in transit, how many came in from a receipt, and your total spend.
• Filter or search and the spend tile follows, showing the spend for just what is on screen.
• Each row shows the vendor (a small chip), order number, status, the ordered and arrived dates, item count, and total, with a running total in the footer. A small receipt icon marks orders imported from a receipt.
• Click any column heading to sort: vendor, status, ordered or arrived date, item count, or total.
• An insights panel below the strip reads straight off your orders: a bar per month of spend over the last six months, and your top vendors by spend. Nothing to configure, and it appears once you have orders with totals on them.

Inside an order

Click an order to open it.

• Every field is editable in place: vendor, order number, status, tracking number, the ordered, expected, and arrived dates, a link, the total, shipping, and notes.
• Line items link to the inventory part they brought in, with a thumbnail and the quantity times the unit cost. A part that was later deleted leaves its line visible but struck through and flagged, never a silent dead row.
• The footer reconciles: it adds up the line items plus shipping and checks that against the recorded total. When they agree it says so, and when they don't it shows how far off, so a mis-read receipt or a missing line is obvious.

Vendors

Open Vendors from the Purchases header to manage the places you buy from.

• Each vendor is a record: website, account number, contact, notes, and a typical lead time.
• The list rolls up how many orders you have placed with each one and how much you have spent.
• Click a vendor for the same rollup plus its details and the full list of that vendor's orders, and clicking any order jumps straight to it.
• Deleting a vendor leaves its past orders readable. They just lose the link back to the record.

Price history

Any part you have bought before grows a Price history panel on its own page.

• What you paid last time, and how the price moved since the purchase before (green when it dropped, amber when it rose).
• A small chart of the unit price over time.
• Every purchase listed with its date, vendor, and quantity, each linking to the order it came from.
• With more than one priced purchase: the low, average, high, and total spent.

What counts toward the price

Price history needs both Inventory and Purchases turned on. A part you have never bought shows nothing, so part pages stay clean. Cancelled orders don't count toward the price, and a line you never priced counts as a purchase but is left out of the price figures.

Receipts

You don't have to type an order in by hand.

• Email receipts to receipts+…@: the Purchases header carries the same address as the scan page (tap Copy). Forward a receipt and it lands in the scan inbox, ready to turn into a purchase order.
• A banner counts pending receipts (forwarded but not yet confirmed) and links straight to the scan inbox to finish them.
• Each pending receipt is named by its vendor and, when the receipt states one, its order or invoice number, so three receipts from Northside Hardware read as three different orders instead of three of the same name.
• An order from a receipt arrives with the vendor, order number, date, and total already filled in.

How an imported receipt renders

Open the order and the receipt renders as a clean, itemised slip built from the parsed data rather than a raw email or text dump, with a View original link back to the untouched photo, PDF, or email. A "Tax / other" line fills any gap between the line items and the total, so the figures always reconcile.

Receiving into stock

Mark an order arrived and the parts it brought are added to your inventory, so buying and stock stay in step.

Stock that reorders itself

With reorder points set, running low drafts the purchase order for you: grouped by vendor, with the low items as lines, at their usual quantity from that part's own purchase history. You review and send it, so nothing orders itself without you. Receiving that order tops the shelf back up, closing the loop.